Minutes of the Parish Council meeting
held on
PRESENT: Mr S Godesen (Chairman); Mr D
Clark; Mr A Fendall; Mrs V Lickley; Mr S Marks; Mr K Nuttall; Mrs J Savage; Mrs
B Waller; Mrs S Wilson.
1 TO RECEIVE APOLOGIES FOR ABSENCE
Apologies received from: Mrs A Archibald; Mr A Renwick.
2 MINUTES
The minutes of the meeting of 3 March had been circulated and were agreed as a true record of the business that took place.
3 TO
RECEIVE DECLARATIONS OF INTEREST
No declarations relevant to items on the agenda were made.
4 PUBLIC
PARTICIPATION
Mr Godesen welcomed PC Stroud, the local beat officer. She reported that the first surgery held on 19 March had been successful and it is intended to continue running these on a monthly basis for at least another four months. Arising from the surgeries, the top three priorities for action will be identified and a panel of key community people will be appointed to deal with these. The first meeting of the panel is scheduled for 26 June. Mrs Savage has already agreed to sit on the panel. Mr Nuttall volunteered his services and agreed to work with Mr Clark and Mr Fendall on behalf of the Lychpit Ward.
In response to a question, PC Stroud advised that there has been a delay in obtaining the court order to remove the travellers from the Hampshire Clinic site but this is in hand.
5 MONTHLY
MONITORING REPORT
The monthly monitoring report was tabled and noted.
6 TO
RECEIVE COMMUNICATIONS THAT THE CHAIRMAN WISHES TO LAY BEFORE THE COUNCIL
6.1 The
chairman reminded members of their agreed duties for the Chairman’s Picnic
event.
6.2 The
chairman informed members that Stage 2 grant application to the Heritage
Lottery Fund for Grange Farm will be submitted in October.
6.3 As only
one nomination has been received for the vacant parish council seat in the Old
Basing Ward, an election will not take place.
6.4 The
chairman reported on a meeting with Hampshire County Council officers which had
been arranged at their request to explain the street lighting scheme for the
A30. The chairman had requested that the lighting shields to the four columns
adjacent to the Hatch mobile home site are fitted with shields to protect the
residents from unwanted glare but had been told that this would only happen in
the event of complaints being received.
It was decided to pursue this – clerk to arrange.
7 REPORTS FROM DISTRICT AND
7.1 Apologies
were received from Councillor Mrs Still, a written report was submitted.
Minutes of the Parish Council meeting of 7 April 2008
cont:
7.2
Councillor Marks reported
verbally.
8 MATTERS RELATING TO FINANCE
8.1 Balances at the end of March: Deposit
Account: £53390.33
Current Account: £127.67; Treasury Deposit Account: £133531.48
Petty cash expenditure for March: £63.92
8.2 Total cost of wage and salaries for March: £6051.72.
8.3 The following invoices were approved for payment:
|
Amount £ |
Payee |
Details |
|
50.00 |
S Rachmann-Davies |
Refund of damage deposit, Lychpit Hall |
|
50.00 |
L Dykes |
Refund of damage deposit, Lychpit Hall |
|
32.86 |
J Savage |
Prizes for Chairman’s Picnic |
|
17.99 |
AOL |
Internet Provider fee |
|
359.54 |
South East Water |
Recreation ground charges |
|
57.25 |
SCATS |
Stakes for landscaping scheme |
|
40.74 |
Tesco Fuelcard |
Fuel |
|
50.00 |
N Stroud |
Relief caretaker duties, Lychpit Hall |
|
176.25 |
Axis Fire & Security |
CCTV maintenance contract & call out to workshop alarm |
|
101.18 |
Jewson |
Materials for landscaping scheme |
|
25.00 |
J Collins |
Reimbursement for OS maps for planning application |
|
50.00 |
A Archibald |
Refund of damage deposit, Lychpit Hall |
|
104.11 |
South East Water |
Lychpit Hall water charges |
|
102.11 |
Richard Thorpe Fire Safety |
Maintenance of fire equipment, recreation ground |
|
99.88 |
|
Local Council Advisory Service renewal |
|
763.75 |
|
Purchase of gang mowers |
|
50.00 |
|
Hire for Chairman’s Picnic |
|
671.95 |
J Collins |
Reimbursement for newspaper ad (£650.95) and travelling expenses |
|
240.00 |
P Brickell |
Emergency repair to workshop door |
|
330.17 |
Avoncrop Amenity Products |
Horticultural supplies |
|
156.00 + 746.00 |
Hampshire ALC |
Local Council Review subscription and affiliation fees |
|
71.28 |
South East Water |
Cottage water charges |
|
70.00 |
|
Cash |
Minutes of the Parish Council meeting of 7 April 2008
cont
|
158.16 |
Basingstoke & Deane Borough Council |
Cottage Council Tax |
|
50.00 |
N Stroud |
Relief caretaking duties |
|
113.66 |
J Collins |
Reimbursement (£77.38 parish award gifts; £35.88 postage) |
|
400.00* |
Basinga |
Donation |
|
130.00 |
Hampshire County Council |
Lychpit Hall lease |
|
41.08 |
Viking Direct |
Office supplies |
|
166.66 |
K Davies |
Pavilion cleaning |
|
47.49 |
|
Machinery parts |
|
58.75 |
Axis Fire & Security |
Workshop alarm maintenance contract |
|
3795.25 |
Larkstel |
Lifting & re-laying of |
|
100.00 |
J West |
Refund of damage deposit, Lychpit Hall |
|
51.00 |
S Turner |
Refund of damage deposit, Lychpit Hall |
|
245.76 |
Southern Electric |
Energy charges, Lychpit Hall |
*
approved under S137
8.4 Further details of the Street Lighting Private Finance Initiative were circulated to all members. It was resolved to leave the matter in abeyance until a preferred bidder has been selected and then to request that a representative comes to a meeting to explain the scheme.
8.5 Details of the Small Scale Environmental Renewal Scheme were copied to all members and tabled for discussion. Several possible schemes were considered to put forward for funding. It was resolved that Mr Nuttall and Mrs Savage should examine these and recommend a scheme for application.
8.6 Mr Fendall drew members’ attention to the format of the council tax bill which does not clearly show the changes from the previous year and the parish council precept. In addition, he expressed concern at the 8% increase in the Hampshire Police Authority charge with no clear justification. It was resolved to request changes to the council tax bill demand to clearly show changes, total charges and parish council precept and to issue a letter to the Hampshire Police Authority requesting a fuller explanation of the reasons for the higher than inflation increase. Mr Fendall to provide a draft for the latter.
8.7 Clerk advised members
that the internal auditor is recovering well from his recent illness and hopes
to be back at work in May. He does not
envisage any problems in completing the annual internal audit on time.
9 MATTERS RELATING
TO CORRESPONDENCE
9.1 Invitation to the annual general meeting of the Campaign to
Protect Rural England circulated. Noted – no action.
Minutes of the Parish
Council meeting of 7 April 2008 cont:
10 MISCELLANEOUS MATTERS
10.1 It was resolved that the administrative staff should compile the documentation required for the application for Quality Status.
10.2 Mr Nuttall reported the parking arrangements for Alan Gibson staff at the British Legion are working to the satisfaction of both parties.
10.3 Arrangements for parish councillor representation at the Lychpit Spring Fayre were finalised.
11 MATTERS RELATING TO COMMITTEES
11.1 PLANNING:
Minutes of the meetings of 25 February and 10 March
and sub-committee meeting of 25 February tabled and ratified.
11.2 RECREATION:
Minutes of the meeting of 5 March tabled and ratified. In respect of item 7.1, Mrs Wilson requested that consideration is given to removing the large spur of the tree scheduled for crown reduction despite the tree surgeon’s opinion that this would unbalance the tree. Clerk to ask the borough Council’s tree officer for advice.
11.3 LYCHPIT HALL:
Minutes of
the meetings 20 February tabled and ratified.
NEXT MEETING
The next ordinary meeting will be on
Meeting closed at