Minutes of the Parish Council meeting
held on
PRESENT: Mr A Fendall (Chairman); Mrs A
Archibald; Mr D Clark;
Mr S Godesen; Mrs V Lickley; Mr S Marks; Mr A Renwick; Mrs J Savage;
Mrs B Waller.
1 TO RECEIVE APOLOGIES FOR ABSENCE
Apologies received from: Mr K
Nuttall.
2 MINUTES
The minutes of the ordinary meeting of 1 September had been circulated and were agreed as a true record of the business that took place.
3 TO RECEIVE DECLARATIONS OF INTEREST
No declarations relevant to items on the agenda were made.
4 PUBLIC PARTICIPATION
No matters were raised.
5 MONTHLY MONITORING REPORT
The monthly monitoring report was tabled and noted.
6 TO
RECEIVE COMMUNICATIONS THAT THE CHAIRMAN WISHES TO LAY BEFORE THE COUNCIL
The chairman had no matters to report..
7 REPORTS FROM DISTRICT
AND
7.1 Apologies received from Councillor Mrs Still.
Borough Councillors had no matters
to report.
8 MATTERS RELATING TO
FINANCE
8.1 Balances at the end of September: Deposit
Account: £132591.29
Current Account: £2464.85; Treasury Deposit Account: £136521.97;
Petty cash expenditure for September: £104.77
8.2 Total cost of
wages and salaries for September: £6628.52;
8.3 The following invoices were approved for payment:
|
Amount £ |
Payee |
Details |
|
163.00 |
Basingstoke & Deane Borough Council |
Cottage Council Tax |
|
50.00 |
|
Refund of damage deposit – Lychpit Hall |
|
68.00 |
St Mary’s PCC |
Refund of hiring fees – Lychpit Hall |
|
294.68 |
R Hunt Ltd |
Tractor servicing |
|
44.22 |
T H White Ltd |
Machinery spares |
|
409.90 |
Roffey Ltd |
Turf maintenance supplies |
|
100.00 |
North Hants Downs Ramblers Group |
Refund of damage deposit – Lychpit Hall |
|
92.19 |
Tesco Fuelcard |
Fuel |
Minutes of the Parish Council meeting of 6 October
2008 cont:
|
54.88 |
SCATS |
Recreation sundries |
|
658.48 |
South East Water |
Recreation ground supply |
|
100.00 |
S Crowdy |
Refund of damage deposit – Lychpit Hall |
|
50.00 |
E Brown |
Refund of damage deposit – Lychpit Hall |
|
97.52 |
South East Water |
Lychpit Hall supply |
|
31.15 |
Jewson Ltd |
Materials for bus shelter repairs |
|
54.70 |
Came & Company |
Additional insurance premium |
|
3973.85 |
Skilz |
Storage facility for Lychpit hall |
|
58.69 |
PHS Group |
Sanitary waste disposal – Lychpit Hall |
|
43.43 |
J Collins |
Reimbursement for CCTV signage |
|
71.28 |
South East Water |
Cottage supply |
|
111.63 |
Sage Ltd |
Accounts support renewal |
|
177.08 |
K Davies |
Pavilion cleaning |
|
15.00 |
PJH Window Cleaning |
Pavilion window cleaning |
|
175.90 |
Richard Thorpe Fire Safety Services |
Fire Equipment Servicing – Lychpit Hall |
|
1201.32 |
Axis Fire & Security |
Modifications to workshop door & installation of dualcom system |
|
355.91 |
Avoncrop Amenity Products |
Turf maintenance supplies |
|
94.16 |
Hampshire County Council |
Janitorial & office supplies |
|
348.98 |
Skilz |
Provision of lockable metal storage cupboard |
|
130.00 |
Hampshire County Council |
Lychpit Hall lease |
|
32496.98 |
Rocon Contractors |
Resurfacing of |
|
27407.02 |
Playground Services |
Refurbishment of junior play area |
|
52.88 |
Personalised Print |
Stationery printing |
|
100.40 |
Viking Direct |
Computer supplies |
|
776.67 |
MDA |
Consultant fees for playground project |
|
15.00 |
HALC |
Seminar fees for clerk |
|
15.00 |
J Whitmarsh |
Refund of overpaid allotment rent |
Minutes of the Parish Council meeting of 6 October
2008 cont:
|
50.00 |
L French |
Refund of damage deposit, Lychpit Hall |
|
50.00 |
J Kinge |
Refund of damage deposit, Lychpit Hall |
|
90.00 |
Cash |
|
8.4 Clerk reported that an invoice had been received from the County Council for £200 as the Parish Council’s contribution towards the lottery funded Heritage Trails project. The Parish Council has no written agreement to this contribution although the County Council state that it was agreed verbally in discussions with the chairman at the time, Mr Godesen, and the clerk, both of whom have different recollections of the conversation which took place in April 2007. In view of the time lapse, it was resolved to defer a decision to the next meeting to allow the clerk to produce a synopsis of the project.
8.5 Members received details of funding available under the Promotion of the Heritage of the Borough Grant Scheme. It was resolved to bring this to the attention of the Father Andrew Bishop for the church’s consideration of any schemes.
8.6 It was resolved not to pay water charges by
direct debit as there is no financial benefit.
9 MATTERS RELATING TO CORRESPONDENCE
9.1 Members considered British Telecom’s “Adopt a Kiosk” and
“Sponsor a Kiosk” schemes in relation to the two kiosks earmarked for removal from
the parish. It was resolved not to
participate in either of these schemes.
9.2 Mr Fendall was nominated to represent the Parish Council at the annual meeting of public transport representatives.
10 MISCELLANEOUS MATTERS
10.1 Members noted the resignation of Mrs Wilson from the Parish Council and of Mr Renwick from the Lychpit Hall committee. Mr Marks was elected to the Lychpit Hall committee.
10.2 Mrs Archibald addressed members on the need for additional recycling facilities in the parish and particularly at Lychpit. Currently, all the glass recycling facilities in the parish are normally full to overflowing by Monday when they are emptied leading to bottles being left lying on the ground. There are issues in identifying additional sites, viz public liability insurance, consideration for nearby residents. In view of this, it was resolved to request that the banks at Lychpit are emptied on Friday and Monday and to ask that the size of the facility is increased.
10.3 Members noted Mr Fendall’s report on his and Mr Clark’s meeting held with County Council representatives to open negotiations concerning the renewal of the Lychpit Hall lease. Mr Fendall also tabled his calculations of expenditure and income for the last 25 years. It was resolved to invite Councillor Mrs Still to a meeting of the Lychpit Hall committee to discuss these figures before proceeding.
10.4 Mr Godesen reported on his attendance at a stakeholder workshop on the Community Safety and Community Development Review. The meeting was
Minutes of the Parish Council meeting of 6 October cont:
conducted by a facilitator and the ideas expressed will go to the Environmental Overview Committee.
10.5 Clerk reported that the Borough Council had been unable to offer
any assistance with upgrading of the lighting at the Lychpit Centre. (This
issue had arisen during the course of the CCTV installation at the Lychpit Hall
when one supplier had indicated that additional lighting would be required in
order for the system to function efficiently but the selected company did not
think this necessary). The request for improved lighting was passed to the
11 MATTERS RELATED TO COMMITTEES;
11.1 The minutes of the planning committee of
the 26 August and 8 September were tabled and ratified
11.2