Minutes of the Parish Council meeting
held on
PRESENT: Mr S Godesen (Chairman); Mrs A
Archibald; Mr D Clark;
Mr A Fendall; Mrs V Lickley; Mr S Marks; Mr K Nuttall; Mr A Renwick;
Mrs J Savage; Mrs B Waller; Mrs S Wilson.
1 TO RECEIVE APOLOGIES FOR ABSENCE
None required – full attendance.
2 MINUTES
The minutes of the meeting of 7 January had been circulated and were agreed as a true record of the business that took place.
3 TO
RECEIVE DECLARATIONS OF INTEREST
No declarations relevant to items on the agenda were made.
4 PUBLIC
PARTICIPATION
No members of the public were in attendance.
5 MONTHLY
MONITORING REPORT
The monthly monitoring report was tabled and noted.
6 TO
RECEIVE COMMUNICATIONS THAT THE CHAIRMAN WISHES TO LAY BEFORE THE COUNCIL
6.1 The
chairman reported that Mrs Noble had resigned with immediate effect. Clerk
advised that the closing date for requests for an election will be 22 February.
6.2 The
chairman informed members that the ward councillor for the Grove Ward had
indicated that he would like to use some developer contributions arising from
his ward to provide a cableway on Crabtree Plantation. Members had no objection
to this.
6.3 The
chairman advised that a street lighting unit in
6.4 The Borough
Council will be carrying out works to the common to deter travellers from
entering.
6.5 The old
Peake Copse traveller site at Dummer has been developed and would no longer be
available for re-opening.
7 REPORTS FROM DISTRICT AND
7.1 Apologies
received from Councillor Mrs Still – an email report was circulated.
7.2 Councillor
Marks reported that extensive work to trees would soon be commencing in the
parish and may initially seem extreme but will take into account the fact that,
particularly in Lychpit, maintenance has been lacking for some time.
8 MATTERS RELATING TO FINANCE
8.1 Balances at the end of January: Deposit
Account: £70599.23
Current Account: £1188.08; Treasury Deposit Account: £132548.12
Petty cash expenditure for January: £55.18
8.2 Total cost of wage and salaries for January: £5905.29.
Minutes of the Parish
Council meeting of 4 February 2008 cont:
8.3 The following invoices were approved for payment:
|
Amount £ |
Payee |
Details |
|
50.00 |
Ramblers Association |
Refund of damage deposit, Lychpit Hall |
|
1.93 |
Hampshire County Council |
Stationery |
|
211.39 |
Spaldings Ltd |
Spares for trailer repairs |
|
17.99 |
AOL |
Internet Provider fee |
|
155.00 |
Basingstoke & Deane Borough Council |
Cottage Council Tax |
|
40.04 |
Camberley Auto Factors |
Recreation sundries |
|
83.50 |
J Naylor |
Refund of damage deposit, Lychpit Hall |
|
52.88 |
Personalised Print |
Stationery printing |
|
292.32 |
Sisis Ltd |
Machinery parts |
|
1396.36 |
Southern Electric |
Energy charges, Pavilion, workshop, pumping station & Lychpit Hall (£347.20) |
|
35.25 |
Farmura Ltd |
Machinery part |
|
35.02 |
Hampshire County Council |
Office supplies |
|
166.66 |
K Davies |
Pavilion cleaning |
|
45.00 |
|
Membership renewal |
|
49.47 |
Spaldings Ltd |
Paint for trailer |
|
54.21 |
Viking Direct |
Computer supplies |
|
60.22 |
Seton Ltd |
Smoke alarms for pavilion |
|
25.00 |
N Stroud |
Relief caretaker cover, Lychpit Hall |
|
190.35 |
Iris Business Software |
Payroll support contract renewal |
|
37.95 |
Jewson Ltd |
Paintbrush, tool parts & sundries |
|
100.00 |
S J Whiteley |
Refund of damage deposit, Lychpit Hall |
|
50.00 |
C |
Refund of damage deposit, Lychpit Hall |
|
235.00 |
Head Timber services |
Replacement oak tree |
|
636.60 |
Greenacres Nursery |
Plants for landscaping scheme |
|
60.00 |
|
Cash |
Minutes of the Parish Council meeting of 4 February 2008 cont:
8.4 Budget report for quarter 3 was copied to all members. Noted – no action.
8.5 Clerk informed embers of the council tax base for 2008/2009. Noted – no action.
8.6 Members approved in retrospect additional work to the demolition of the Pyotts Hill bus shelter (removal of concrete base, levelling and back filling with top soil) totalling £160.
9 MATTERS RELATING
TO CORRESPONDENCE
9.1 Members received a response from the Head of Planning and
Transport at the Borough Council to concerns raised re the lack of a safe
pedestrian route to
the new doctor’s surgery and the consequences of increased
traffic volume. This stated that highway safety had not been a reason for
dismissal of the appeal by the Inspector and the Borough Council had,
therefore, been required to take this into account in approving a subsequent
application. Members noted the response but resolved to respond that highway and pedestrian issues had been
points of major concern to the parish council throughout the planning process.
9.2 Members agreed to a
request from St Mary’s Church for information and the loan of display material
for the church festival in July. The
provision of a new parish crest to include Lychpit to be referred to the
publicity committee.
10 MISCELLANEOUS MATTERS
10.1 Mr Godesen advised members that the Borough Council would be appealing the decision to close the Old Basing sub post office.
10.2 It was resolved that a letter should be sent to
the Chamber of Commerce and similar bodies requesting that they be more
selective in the manner in which they give casual work in order to discourage
travellers. Mr Fendall and the clerk to draft letter.
10.3 Mrs Archibald reported that little progress had been made with reviving the youth parish council, LOB. Efforts are still being made to set up a meeting with interested parties.
10.4 It was resolved to continue with the application for Quality status.
10.5 Mr Godesen reported
that the war memorial in St Mary’s Church requires some turf to cover a rough
base area which has become exposed over a period of time. Resolved to proceed with this. Mr
Renwick to advise the churchwarden accordingly.
11 MATTERS RELATING TO COMMITTEES
11.1 PLANNING:
Minutes of the meetings of 14 January tabled and ratified.
11.2 RECREATION:
Minutes of the meeting of 23 January tabled and ratified.
NEXT MEETING
The next ordinary meeting will be on
Meeting closed at