Minutes of the Parish Council meeting
held on
PRESENT: Mr S Godesen (Chairman); Mrs A
Archibald; Mr D Clark;
Mr A Fendall; Mrs V Lickley; Mr S Marks; Mr K Nuttall; Mrs J Savage;
Mrs B Waller.
1 TO RECEIVE APOLOGIES FOR ABSENCE
Apologies received from: Mr A Renwick; Mrs S Wilson.
2 MINUTES
The minutes of the meeting of 4 February had been circulated and were agreed as a true record of the business that took place.
3 TO
RECEIVE DECLARATIONS OF INTEREST
No declarations relevant to items on the agenda were made.
4 PUBLIC
PARTICIPATION
No members of the public were in attendance.
5 MONTHLY
MONITORING REPORT
The monthly monitoring report was tabled and noted.
6 TO
RECEIVE COMMUNICATIONS THAT THE CHAIRMAN WISHES TO LAY BEFORE THE COUNCIL
6.1 The
chairman reported that an election will be held on 1 May to fill the vacancy
created by the resignation of Mrs Noble.
6.2 The
chairman informed members that the local beat officer, PC Sam Stroud, will be starting
monthly surgeries in the parish and would like to use Lychpit Hall for this. Members
had no objection to the first letting being free of charge but would need to
review the situation if the usage is to become regular.
6.3 The
chairman reminded those standing as candidates for the Borough Council
elections that the parish council is non-political and should not be used in
manifesto material. Mr Fendall requested
that the political parties do not take credit for parish council achievements in
their campaign material.
7 REPORTS FROM DISTRICT AND
7.1 Councillor
Mrs Still reported as follows:
(i) Improvements
to the Lychpit Centre car park have been hindered by the discovery that the
drainage system under the courtyard has been seriously damaged by tree roots
and work will be put on hold until this has been rectified. Members asked why
work to the car park could not proceed as it is in a separate area to the
courtyard. Mrs Still agreed that she would look in to the possibility of white
lines, re-alignment of the parking spaces and limited signing.
(ii) Mrs
Still explained the shared footway/cycleway scheme currently under way in
Minutes of the Parish Council meeting of 3 March 2008
cont:
(iii) Measures
in the form of concrete bollards had been put in place at
(iv) Mr
Nuttall requested that action is taken to remove the redundant highway signage
in the parish as this was agreed some time ago.
8 MATTERS RELATING TO FINANCE
8.1 Balances at the end of February: Deposit
Account: £61714.91
Current Account: £595.22; Treasury Deposit Account: £133065.24
Petty cash expenditure for February: £70.49.
8.2 Total cost of wage and salaries for February: £5341.25.
8.3 The following invoices were approved for payment:
|
Amount £ |
Payee |
Details |
|
50.00 |
A Holt |
Refund of damage deposit, Lychpit Hall |
|
8.91 |
Jewson Ltd |
Replacement paving slabs |
|
78.75 & 44.55 |
|
Temporary cover for hire of digger & increase in cottage cover |
|
17.99 |
AOL |
Internet Provider fee |
|
152.32 |
British Telecom |
Office line and alarm line |
|
164.50 |
Kites Up |
Chairman’s Picnic banners |
|
44.53 |
Hampshire County Council |
Janitorial supplies |
|
35.00 |
Information Commissioner |
Renewal of Data Protection |
|
744.14 |
Irrigation Systems & Service |
Renewal of auto watering contract for |
|
100.00 |
G Bettesworth |
Refund of damage deposit, Lychpit Hall |
|
55.15 |
British Telecom |
Internet line |
|
102.80 |
|
Travelling expenses |
|
166.66 |
K Davies |
Pavilion cleaning |
|
188.00 |
D C Knight & Son |
Tree felling on Belle Vue play area |
|
269.07 |
|
Hire of mini-digger for landscaping scheme |
|
27.20 |
D |
Travelling expenses |
|
70.12 |
Viking Ltd |
Computer supplies |
|
50.00 & 25.00 |
N Stroud |
Relief caretaker cover, Lychpit Hall |
|
482.34 |
Basingstoke & Deane Borough Council |
Servicing of mowers |
|
17.45 |
Hampshire County Council |
New dispensers for hand towels, Lychpit Hall |
|
121.98 |
Camberley Auto Factors |
Hand tools & workshop equipment |
Minutes of the Parish Council meeting of 3 March 2008
cont:
|
50.00 |
V Smith |
Refund of damage deposit, Lychpit Hall |
|
60.00 |
M & M Windows |
Lychpit Hall window cleaning |
|
70.00 |
SLCC-CiLCA Management |
Registration fee for clerk’s examination |
|
855.89 |
British Gas |
Lychpit Hall energy charges |
|
337.52 |
Avoncrop Amenity Products |
Grounds maintenance supplies |
|
610.00 |
RBS Property Services |
Demolition of bus shelter |
|
121.03 |
Skilz |
Repairs to fire doors, Lychpit Hall |
|
60.00 |
|
Cash |
8.4 Following information from the Council’s electricity supplier, members resolved to move to a fixed rate tariff for a period of three years and to pay by direct debit.
9 MATTERS RELATING
TO CORRESPONDENCE
9.1 Members resolved to
support the local M.P’s M3-Action Campaign in order to secure the investment
needed to improve the motorway and associated
9.2 Members debated a response from Maria Miller, M.P, to the
Council’s request for assistance in securing changes to the law to permit
travellers to be dealt with more effectively. Ms Miller stated that she would
not support a new transit site which gave members cause for concern as the
provision of this would empower the police to move travellers on speedily. It
was resolved to obtain details of
the requirements of such a site, i.e size, facilities, with a view to
requesting a fairly basic camp.
10 MISCELLANEOUS MATTERS
10.1 It was resolved that the following residents should be invited to accept this year’s award for voluntary service:
Mrs Irene Allaway for services to the Basinga magazine, and
Mrs Beryl Viner for services to the Old Basing Carnival and the Girl Guide movement.
Resolved that gifts to the value of £30 each should be purchased from the
chairman’s allowance.
10.2 The following agenda for the parish meeting was finalised:
Chairman’s Report;
Address by PC Sam Stroud (to be confirmed);
Address by Trading Standards representative followed by questions;
Presentation of parish awards.
10.3 Mrs Archibald reported that a meeting had been arranged with interested parties to discuss the future of LOB but, owing to a misunderstanding, had not taken place. Another meeting will be arranged. Mrs Archibald requested assistance from councillors with meetings and some members volunteered for this.
Minutes of the Parish
Council meeting of 3 March 2008 cont:
11 MATTERS RELATING TO COMMITTEES
11.1 PLANNING:
Minutes of the meetings of 28 January and 11 February tabled
and ratified.
11.2 FINANCE AND RESOURCES:
Minutes of the meeting of 29 January tabled and ratified.
11.3 PUBLICITY:
Minutes of
the meetings 28 January and 11 February tabled and ratified. The draft newsletter was approved for publication.
NEXT MEETING
The next ordinary meeting will be on
Meeting closed at