Minutes of the Parish Council meeting held on Monday 4 August 2008 at 7.30pm in the Pavilion Committee Room.
PRESENT: Mr A Fendall (Chairman); Mr D Clark; Mr S Godesen; Mrs V Lickley; Mr S Marks; Mr K Nuttall; Mr A Renwick; Mrs J Savage; Mrs B Waller.
.
1 TO RECEIVE APOLOGIES FOR ABSENCE
Apologies received from: Mrs A Archibald; Mrs S Wilson.
2 MINUTES
The minutes of the ordinary meeting of 7 July had been circulated and were agreed as a true record of the business that took place.
3 TO RECEIVE DECLARATIONS OF INTEREST
None declared.
4 PUBLIC PARTICIPATION
An enquiry was made regarding the date of the re-surfacing the Riley Lane car park. Mr Godesen stated that work was scheduled to start in September.
5 MONTHLY MONITORING REPORT
The monthly monitoring report was tabled and noted.
6 TO RECEIVE COMMUNICATIONS THAT THE CHAIRMAN WISHES TO LAY BEFORE THE COUNCIL
No communications made.
7 REPORTS FROM DISTRICT AND COUNTY COUNCILLORS
7.1 Councillor Mrs Cubitt reported as follows:
The issue of Old Basing Post Office was still under discussion. Mrs Cubitt is having discussions regarding water consultation, (meters etc).
7.2 Mr Marks raised the issue of grass being left on the road after verges have been cut. This is being investigated.
7.3 Mr Godesen reported that councillor’s attempts to appeal against terraced houses etc being turned into flats had had to stop due to lack of finance.
8 MATTERS RELATING TO FINANCE
8.1 Balances at the end of July: Deposit Account: Details not available
Current Account: Details not available; Treasury Deposit Account: £135529.50.
Petty cash expenditure for July: £TBA.
8.2 Total cost of wage and salaries for July: £6465.82.
8.3 The following invoices were approved for payment:
|
Amount £ |
Payee |
Details |
|
163.00 |
Basingstoke & Deane Borough Council |
Cottage Council Tax |
|
50.00 |
J Gundry |
Refund damage deposit,Lychpit Hall |
|
102.54 |
Tesco Fuelcard |
Fuel |
Minutes of the Parish Council meeting of 4 August 2008 cont:
|
50.00 |
L Davies |
Refund of damage deposit, Lychpit Hall. |
|
1057.50 |
Signrite |
New signs for recreation ground |
|
348.15 |
SCATS |
New gates for Riley Lane and Beddington Centre (rechargeable) |
|
218.75 |
Beachcroft LLP |
VAT element of legal fees for accident claim. |
|
110.45 |
Jewson Ltd |
Materials for archery frontage |
|
49.35 |
Meakin Ltd |
Materials for archery frontage |
|
50.00 |
C Davies |
Refund of damage deposit, Lychpit Hall |
|
50.00 |
L Potter |
Refund of damage deposit, Lychpit Hall |
|
33.25 |
Hampshire County Council |
Office supplies |
|
346.92 |
Contractors Plant & Tool Hire |
Hire of machinery for archery frontage |
|
750.00 |
Eleanor S Greene |
Internal audit fee |
|
14.99 |
AOL |
Internet service provider |
|
36.79 |
Camberley Auto Factors |
Recreation sundries |
|
160.92 |
Southern Electric |
Energy charges, Lychpit Hall |
|
473.21 |
Southern Electric |
Energy charges, Recreation ground |
|
20.45 |
J Collins |
Reimbursement for annual sight test fee |
|
449.10 |
ITT Flygt Ltd |
Waste pump maintenance contract |
|
177.08 |
K Davies |
Pavilion cleaning |
8.4 It was resolved that the chairman and vice chairman should look into the internal auditor’s report and report to next month’s meeting. Also to look into whether they felt the auditor had exceeded the terms of reference.
8.5 Budget copied to all members and noted.
9 MATTERS RELATING TO CORRESPONDENCE
9.1 It was resolved that the proposed cost of a new lease for Lychpit Hall is unacceptable and that Mr Kent should be invited to the next meeting of the Lychpit Hall Committee. The Lychpit Hall committee should meet informally to discuss a course of action prior to this.
9.2 The notification of British Telecom’s proposal to remove the payphones at the Bartons Lane Old Basing, and Great Binfields Road locations was tabled. It was resolved that the clerk would email the borough council of members’ dissatisfaction with this by the 7th August. It was also suggested that people should email personally if they feel strongly about this issue.
9.3 Members considered a letter from a resident outlining matters where it is felt that the borough and county councils are not performing for the benefit of residents. Mr Godesen stated that the county councillor had had a meeting
Minutes of the Parish Council meeting of the 4 August continued:
about the issues raised and Mrs Still would meet the resident concerning these.
10 MISCELLANEOUS MATTERS
10.1 The proposal to discuss the opening of a polyclinic in Basingstoke was deferred to the next Parish Council meeting, pending more information. Clerk to write to Maria Miller to ask for this information.
10.2 Mr Renwick felt the Pavilion Committee Room is unsuitable for meetings for the following reasons;
1) Fire risk
2) Disabled Access
3) Unsuitability if large number of the public turn up.
Mr Renwick proposed that due to the problems with the committee room there should be no further use of the room for meetings. No one seconded this motion. Mr Godesen raised a motion that the Parish Council investigates the possibility and cost of putting a further fire exit into the building. This was passed 7 for and 2 abstentions. Mr Godesen was also going to look into the possibility of getting a grant to help with an external lift or stair lift ( members were informed this a stair lift been looked into before and the site deemed to be unsafe)
Mrs Savage proposed that the Parish Council calls in an Independent Health and Safety Officer, up to date in current legislation on fire risk and access for the disabled and assess the room thoroughly to see that it is fit for the purpose it was designed. The motion was passed with 7 in favour and 2 against. Mr Godesen and Mr Fendall requested that their vote against the motion is recorded in the minutes.
Mr Marks asked the clerk to find out how often the changing rooms are used on the nights of meetings, although reservations were made as to the suitability of the Pavilion tea room as an alternative.
11 MATTERS RELATED TO COMMITTEES;
11.1 The minutes of the planning committee of the 30 June and the 14 July were tabled and ratified
11.2 The minutes of the recreation meeting of the 2 July were tabled and ratified.
12 NEXT MEETING;
The next ordinary meeting will be on Monday the 1 September at 7.30pm in the Pavilion committee room.
Meeting closed at 9.05.